A quick guide to the top tools non-operators use to streamline JIB payments, reduce errors, and stay in control — with Joltly leading the way.
This list highlights the most effective tools for non-operators in the oil and gas industry to streamline their Joint Interest Billing (JIB) processes, enhancing efficiency and accuracy in financial management.
As the founder and CEO of Joltly, a company dedicated to revolutionizing JIB management, I've spent my entire career immersed in the complexities of the oil and gas industry. My firsthand experience, spanning decades, has provided deep insights into the challenges non-operators face, driving the development of solutions designed to bring clarity and efficiency to financial operations.
See how much time Joltly could save you — Book a Joltly demo
How smart O&G teams streamline their JIB payments, from inbox to ledger
Non-operators in oil and gas often face a chaotic JIB workflow: PDFs coming in through email or EnergyLink, manual coding, multi-entity approvals, and tedious payment processing. But with the right tools, managing and paying Joint Interest Billings (JIBs) doesn't have to feel like a slog.
Here are the top 5 tools every non-op should consider to manage JIB payments effectively:
Best for: End-to-end JIB processing, coding, approval, and payment automation for non-ops
Joltly was built for non-operators who want to automate everything from JIB intake to final payment — and reclaim control over cost allocation, coding, and partner pass-throughs. With AI-powered line-item breakdowns, multi-entity support, QuickBooks and Quorum ODA sync, and built-in bill pay, Joltly streamlines it all.
See how much time your team could save — Book a Joltly demo.
Best for: Core accounting and vendor payments, especially for small to mid-size teams
QuickBooks doesn’t understand AFEs or well codes out of the box, but it provides a simple foundation for accounts payable and financial reporting. It works best when JIB-level detail is pre-processed in a tool like Joltly, which syncs clean bills back to QuickBooks for approval and payment.
Best for: Simple JIB billing workflows and payment tracking
JIBLink is a web-based platform designed specifically for JIB processing. It provides visibility into JIBs, supports data downloads, and helps track bill status and payments. However, it stops short of full automation or deep integrations with your accounting system — making it more manual at scale.
Best for: Large operators managing both operated and non-operated assets within one accounting stack
Legacy oil & gas ERPs can process and pay JIBs, but at a cost. They’re often outdated, expensive, slow to deploy, and don’t automate modern workflows like vendor payments or AI expense coding.
Best for: Early-stage teams or those with very low JIB volume
Spreadsheets are often the first line of defense when JIB volume is low — but they don’t scale. Once you're processing more than a few JIBs a month, spreadsheets create version control issues, lack audit trails, and require time-consuming manual work.
The days of drowning in PDF invoices, copy-pasting costs into Excel, or tracking approvals over email are over. Modern tools like Joltly let non-operators process, code, approve, and pay JIBs all in one place — while syncing back to systems like QuickBooks or Quorum for a clean, accurate ledger.
Discover how Joltly can transform your Joint Interest Billing workflow from chaotic to controlled. Streamline processes, enhance accuracy, and regain control over your financial operations.
Joint Interest Billings (JIBs) are invoices sent to non-operators in the oil and gas industry for their share of costs associated with the operation of a well. They are crucial for ensuring that all parties involved in a joint venture are accurately billed for their respective shares of expenses. Proper management of JIBs helps maintain financial transparency and accountability, which is essential for fostering trust among partners and ensuring smooth operations in the industry.
Automation can significantly enhance the JIB payment process by reducing manual tasks, minimizing errors, and speeding up approvals. Tools like Joltly automate the intake, coding, and payment processes, allowing non-operators to focus on strategic decision-making rather than administrative burdens. This leads to faster processing times, improved accuracy in billing, and better cash flow management, ultimately resulting in a more efficient workflow for all parties involved.
When selecting a JIB management tool, consider factors such as ease of use, integration capabilities with existing accounting systems, automation features, and scalability. It's essential to choose a tool that aligns with your team's size and workflow complexity. Additionally, look for user reviews and case studies to understand how the tool has performed for similar organizations, ensuring it meets your specific needs and can adapt as your operations grow.
Yes, using spreadsheets for JIB management can pose several risks, including version control issues, lack of audit trails, and increased potential for human error. As JIB volumes grow, spreadsheets become less efficient and more prone to mistakes, which can lead to financial discrepancies and strained relationships with partners. Transitioning to dedicated JIB management tools can mitigate these risks and provide a more reliable and scalable solution.
To ensure compliance with industry regulations when managing JIBs, it's essential to stay informed about the latest legal requirements and best practices. Implementing a robust JIB management tool can help automate compliance checks and maintain accurate records. Regular training for your team on compliance standards and conducting periodic audits of your JIB processes can also help identify potential issues and ensure adherence to regulations.
Integrating JIB management tools with accounting software offers numerous benefits, including streamlined workflows, improved data accuracy, and enhanced financial reporting. This integration allows for seamless data transfer between systems, reducing the need for manual entry and minimizing errors. It also enables real-time visibility into financial performance, helping teams make informed decisions and maintain better control over their financial operations.
Streamlining Joint Interest Billings (JIBs) is essential for non-operators to enhance efficiency and accuracy in financial management. By leveraging modern tools like Joltly, teams can automate the entire JIB process, reducing manual errors and improving cash flow. This not only saves time but also fosters better relationships among partners through transparent billing practices. Discover how our solutions can transform your JIB workflow today.
See how much time Joltly could save you — Book a Joltly demo
Get quick answers to common queries in our FAQs.
JEL Resources example:
$558.63/month for 25 docs, 10 ACH payments, 2 check
Energy Investments example:
$993.4/month for 100 docs, 50 ACH payments, 10 checks
Joltly connects with major energy ERPs and accounting systems—like Quorum and QuickBooks.
Joltly automates approvals, payments, and document handling—so your team saves time, avoids errors, and skips messy email chains.
Yes. You can tailor your workflows, dashboards, and reports to match how you run your business.
Give Joltly a try and see for yourself if it's a good fit for Saas needs.
