Introducing QuickBooks-Driven Joint Interest Billing in Joltly

One of the biggest pieces of feedback we’ve heard from operators using Joltly is simple:

“We don’t want to change how we enter expenses — we want JIBs to flow from QuickBooks.”

So that’s exactly what we built.

Today, we’re rolling out a major update to the QuickBooks integration that allows Joint Interest Billing (JIB) statements to be created directly from transactions synced out of QuickBooks — without forcing users through a separate bill-pay workflow.

This gives operators more flexibility while keeping QuickBooks as the system of record.

Here’s how it works.

The Old Workflow vs. The New Workflow

Originally, JIB creation inside Joltly required expenses to run through Joltly’s bill payment system first.

That worked well for customers fully using our AP automation — but many operators told us they still enter expenses directly in QuickBooks.

With this update:

✅ Expenses created in QuickBooks can now sync into Joltly as source transactions
✅ JIBs are automatically generated based on well ownership and partner interest
✅ No duplicate data entry required

If it exists in QuickBooks, Joltly can now turn it into a JIB.

How the QuickBooks → JIB Workflow Works

Here’s the process operators will follow:

1. Create an Expense in QuickBooks

Enter your expense like you normally would — vendor, amount, well/class, and coding.

Nothing new to learn.

Once synced, Joltly detects:

• The well tied to the transaction
• The operator entity
• Partner working interests

2. Sync Source Transactions into Joltly

Inside Joltly, simply click Sync from QuickBooks.

Joltly pulls in the expense data and prepares it for allocation.

The system automatically connects:

• Wells
• Partners
• Interest percentages

No manual spreadsheet allocations required.

3. Generate the Joint Interest Billing

Once synced, Joltly builds the JIB statement for each partner.

Operators can review:

• Disposal fees or other line items
• Partner share calculations
• Supporting detail pulled directly from QuickBooks

From there, JIBs can be sent to partners through your preferred delivery method.

Flexible Posting Back to QuickBooks

Another major improvement is what happens after a JIB gets paid.

Every operator handles accounting differently — so we added flexibility.

When JIB payments come in, Joltly can push data back to QuickBooks using several methods:

• Journal Entries
• Credits
• Purchases
• Re-coding back to the original expense

This allows accounting teams to decide exactly how reimbursements affect the general ledger.

Joltly adapts to your workflow — not the other way around.

Why This Matters for Operators

Oil & gas accounting is unique.

Most tools either force you into a rigid system or require constant manual work to connect accounting with partner billing.

This update bridges that gap.

Operators can:

• Keep entering expenses in QuickBooks
• Automate JIB creation without rework
• Maintain clean accounting through flexible posting options

It reduces friction while keeping your existing processes intact.

Built for the Way Oil & Gas Actually Works

Joltly isn’t trying to replace your ERP.

We’re focused on automating the workflows around it — Joint Interest Billing, AI-powered AP, and revenue automation — so operators can move faster without adding headcount.

This QuickBooks integration is another step toward that goal.

Want to See It Live?

If you want to walk through how QuickBooks-driven JIBs would work for your operation, you can schedule time directly with our team.

👉 Visit our website and click Chat with Sales to book a demo.

Or reach out directly at harrison@joltly.io

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