How Mac Resources put its saltwater disposal reporting on autopilot
In Pecos, Texas, the team at Mac Resources runs saltwater disposal the way most of the Permian does. Field tickets come in, barrels get tallied, and every month the numbers have to be turned into a P-18 for the Texas Railroad Commission. For years that meant hand-keying every ticket into a system that was never built for the people actually doing the work.
“You had to be trained on the oil and gas side and the accounting side just to use it,” says Yvette Romo, who joined Mac Resources in December 2024. The old software had been in place since 2015, and even experienced operators were fighting it. Too many steps, too much manual entry, and no room for the errors that the Railroad Commission penalizes.
“I came across Joltly, the number one oil and gas program that could integrate with QuickBooks. It was the answer to my prayers.”
So Yvette went looking. She found Joltly, brought it to her bosses, and got a simple answer: “Do what you have to do.” Here is what changed.
How the work flows now
From field ticket to filed P-18
01 · Capture
Bulk-upload field tickets
Disposal tickets go straight into Joltly in bulk. No more typing each one in by hand.
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02 · Parse
AI reads every ticket
Joltly’s model pulls the barrels and ticket details automatically, then surfaces them for review.
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03 · File
Invoice & P-18, ready to submit
The reviewed data rolls straight into the invoice and the Texas Railroad Commission P-18.
01 · THE PROBLEM
A system that fought the people using it
Airam Madrid started at Mac Resources in 2023, her first job, learning disposal, ticket entry, and Railroad Commission reporting from the ground up. Yvette came on in late 2024, green to oil and gas but no stranger to the back office. Both inherited the same software, and the same frustration.
The tool tied the oil and gas workflow to the accounting workflow and demanded heavy training on both. Without it, the team was left to figure the program out themselves. The result was a process buried in steps that didn’t need to exist.
02 · THE SWITCH
Built around the disposal, not the other way around
Because Airam and Yvette knew the work cold, the build went fast. They explained exactly how disposal reporting had to run, and Joltly, with Tyler driving the build, turned that into software that matched it step for step.
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Time efficiency was the whole point.
Fewer steps to get to the work that matters. Tickets in, barrels tallied, reports out, without the detours the old system forced.
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Accuracy with no room for error.
The Railroad Commission penalizes mistakes and missed deadlines. Joltly parses each ticket, then Airam reviews it for accuracy before the invoice and P-18 go out.
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Personalized, not cookie-cutter.
“We gave you what we needed and the specs were done perfectly,” says Yvette. No useless features taking up room, just the exact workflow Mac Resources runs.
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Support that actually responds.
Quick answers, an open Teams chat, and patience through every P-18 deadline. “Y’all did above and beyond, honestly.”
03 · THE RESULT
From data-entry clerk to supervisor
The shift isn’t just faster reporting, it’s a different job. Instead of typing every ticket, the team now checks the AI’s work, makes any corrections, and submits with confidence.
An estimated $20,000 back on the table every year, and not a single P-18 filed late.
Mac Resources · saltwater disposal on Joltly
$20K+
Estimated saved per year
What that actually buys back
Roughly $20,000 a year, recovered. Less spent on software, and hours of manual ticket entry handed back to the team every month.
Zero late filings, zero penalties. Reviewed barrel data flows straight into the Railroad Commission P-18, accurate and on deadline, every time.
About the customer
Mac Resources
A Pecos, Texas oil and gas operator running saltwater disposal in the Permian Basin. Its back-office team handles transport, disposal, ticket entry, and Texas Railroad Commission reporting, now automated end to end on Joltly.
Saltwater disposal
P-18 reporting automated
Built for oil & gas
Software that fits the way your team actually works
Joltly adds an AI automation layer to the oil and gas back office (AP, invoice automation, revenue, and saltwater disposal reporting) and plugs into the systems you already run, like QuickBooks. Tell us your workflow, and we’ll automate it.
Written by the Joltly team. We build AI-powered AP, invoice automation, and modern revenue payments for oil and gas operators.
