Bookkeeping for non-operated working interests: decoding each JIB and revenue statement so every well still has a number.
Owning a non-operated working interest means you pay your share of the well and you receive your share of the revenue. You do not operate it. Every number in your books was prepared by someone else, in whatever format that operator likes.
That is an awkward place to keep books. You have full responsibility for the costs and no control over the paperwork. The JIB is your only window into what the well cost. The revenue statement is your only window into what it sold for.
You own the costs. You do not create the paperwork.
Here is the monthly job, and the standard the books have to meet if they are going to tell you which wells are earning their keep.
Different layouts, same content: gross costs, your decimal, overhead, and anything they adjusted from last month.
Volume, price, tax, deducts, and your interest. Sometimes already netted against the JIB you just received.
Revenue, LOE, and capital, each on the well they belong to. The bank total is the proof you paid. It is not the report.
The fast way to “do the books” is a single bill for whatever the operator ACH’d, coded to lease operating expense, plus a deposit coded to oil sales. The bank reconciles. The financials total. And you cannot answer a single useful question.
You cannot see the well that ate the others. You cannot see overhead that jumped. You cannot see a workover booked as LOE. You cannot see a deduct rate that changed. You cannot see a charge on a well you sold in March. All of that was on the PDF, and the journal entry summarized it away.
You are. The joint operating agreement is what gives the operator the right to bill you, and it is also what limits the bill. A non-op review is short. It is not a full audit. It is five questions on every statement.
Compare the interest on the statement to the division order. Gross times that interest should equal every line’s “your share” column.
Sold interests keep generating paper. Charges after the effective date out need a reason in the agreement, not just a line on the bill.
Drilling and major work should name the AFE and sit against the estimate you approved. Quiet capital inside an LOE summary is how a project overruns without a conversation.
Producing, drilling, or construction — the rate is in the accounting procedure, not in the operator’s habit. There is no invoice for this line. The agreement is the invoice.
A new line, a prior-period adjustment, a well that was shut in and is still being billed as producing. The comparison is the review.
Revenue arrives from the purchaser, or through the operator, already net of tax and deducts, and often already net of the JIB. Book each product at gross value. Book severance tax and each deduct on its own account. Book the JIB to the cost accounts if it was netted out of the check.
Do that per well. A non-op with interests under four operators will otherwise have four deposits and no way to know which operator, or which well, paid for the month.
The longer version of the check itself is the plain-English accounting guide. The bookkeeping version of this whole job is the point of the books: line-level, well-coded, current.
LOE, capital, overhead, tax, and deducts are separate. Nothing was booked as “Operator — March.”
You can print revenue and LOE by well without opening a PDF. That report is the reason to keep the books at all.
Decimals, AFEs, and overhead were looked at. Questions are on the specific lines, and the rest of the bill was paid.
A non-op close that lands six weeks later is a history project. The well has already had another month of costs.
We’ll read them line by line. JIBs, revenue, deducts, and the net check land on the right well, in the accounting file you already use.
Get quick answers to common queries in our FAQs.
You only pay for what you use — no seat fees and no modules you don't need. Pricing is a monthly platform fee plus usage on documents processed, ACH payments, mailed checks, and the workflows you turn on. We size it to your actual monthly close so it scales with the work, not your headcount.
A smaller operator running 25 documents, 10 ACH payments, and 2 mailed checks a month would be priced on that exact volume. A larger operator at 100 documents, 50 ACH payments, and 10 checks pays predictably more. You always know what you're spending because it tracks the actual close.
Joltly connects directly to QuickBooks and Quorum On-Demand Accounting, and supports file-based export workflows for systems like PakEnergy and Integra. It manages accounts, items, vendors, partner mappings, JIB clearing, revenue liabilities, and netting accounts inside your existing setup.
Both sides of settlement. On expenses: invoice review, GL coding, approvals, JIB creation, ACH and check payments. On revenue: statement OCR, partner distributions, remittance emails, and netting between JIB receivables and revenue payouts — so your team replaces spreadsheet work and email follow-up during close.
Yes. Your wells, partners, revenue interests, GL mappings, approval flow, export formats, and partner-facing statements are configured per operator. Most customers go live on their existing chart of accounts and ERP setup — no rebuild required.
Faster than most teams expect. Your AP workflow can be live in less than a week — and you don't need to change your current accounting system. Revenue typically takes about two weeks. The only thing we need from you is a sample revenue statement so we can train the AI on your format.
We set up a Microsoft Teams channel or email channel for your team — whichever you prefer. You'll also get the founders' phone numbers for text messaging when you need a fast answer.
