How AI automates JIBs and purchaser revenue statements line by line — for oil & gas operators and non-op working interest owners.
Ask any oil & gas accountant where the month goes and the answer is the same two documents. Joint interest billing statements — dense, multi-well, dozens of line items per page. And purchaser revenue statements — volumes, prices, deducts, and taxes split across interest types, in a different layout for every purchaser.
Both carry detail your business runs on. Both usually get keyed by hand or, worse, booked as a single lump-sum entry that throws the detail away. Either way, you lose: hours in the first case, well-level visibility in the second. Non-op owners feel this most: every operator sends JIBs their own way, and every purchaser formats revenue statements differently.
The lump-sum entry is the silent killer of well economics. If the detail never makes it into the ledger, no report downstream can ever get it back.
Both documents follow patterns a machine can learn. Here’s what automating each one actually involves.
Every operator and purchaser formats them differently — PDFs, scans, portal exports.
Wells, categories, volumes, prices, deducts, and interest types come out as structured data.
Line-level entries hit your accounting system, coded to the same wells your reports run on.
Whether you receive JIBs as a non-op partner or issue them as operator, the pain is the same: line-item volume. And if you hold non-operated interests under several operators, the formats multiply with the well count. Automation handles it like this:
The JIB lands by email or portal and is extracted immediately — every well, every cost category, every line.
The operator’s well names and codes are matched to your own property list and chart of accounts, learned from your history.
New cost categories, unusual amounts, or charges on wells you don’t recognize get surfaced for review instead of slipping through.
The entry hits your books at line level — so your LOS shows what each well actually cost, not a blended average.
Revenue statements are harder than they look. Volumes and prices by product, marketing and transportation deducts, severance taxes, and splits by interest type — all of it varying by purchaser. The automated flow:
Each statement is broken into its components per well and product — gross value, deducts, taxes, net.
Deposits are matched to the statements behind them, so unexplained differences show up immediately instead of at year-end.
With statements as structured data, a deduct that creeps up or a volume that drops off is visible month over month — questions you can actually take to your purchaser.
Net revenue posts by well and product, giving you a real revenue ledger rather than a pile of deposits.
Every JIB is wells × cost categories; every revenue statement is wells × products × deducts. Modern AI reads layout variation the way older OCR templates never could.
The mapping from an operator’s well names to your property list only has to be taught once — after that, every statement from that sender codes itself.
When the routine 95% is automated, the odd line items finally get real attention — which is where billing errors and revenue leakage actually hide.
Joltly is an AI-powered bookkeeping service for oil and gas operators. We extract, code, and book your JIBs and purchaser revenue statements line by line, into the accounting system you already use. Start with a free assessment of your books — bring last month’s statements.
Get quick answers to common queries in our FAQs.
You only pay for what you use — no seat fees and no modules you don't need. Pricing is a monthly platform fee plus usage on documents processed, ACH payments, mailed checks, and the workflows you turn on. We size it to your actual monthly close so it scales with the work, not your headcount.
A smaller operator running 25 documents, 10 ACH payments, and 2 mailed checks a month would be priced on that exact volume. A larger operator at 100 documents, 50 ACH payments, and 10 checks pays predictably more. You always know what you're spending because it tracks the actual close.
Joltly connects directly to QuickBooks and Quorum On-Demand Accounting, and supports file-based export workflows for systems like PakEnergy and Integra. It manages accounts, items, vendors, partner mappings, JIB clearing, revenue liabilities, and netting accounts inside your existing setup.
Both sides of settlement. On expenses: invoice review, GL coding, approvals, JIB creation, ACH and check payments. On revenue: statement OCR, partner distributions, remittance emails, and netting between JIB receivables and revenue payouts — so your team replaces spreadsheet work and email follow-up during close.
Yes. Your wells, partners, revenue interests, GL mappings, approval flow, export formats, and partner-facing statements are configured per operator. Most customers go live on their existing chart of accounts and ERP setup — no rebuild required.
Faster than most teams expect. Your AP workflow can be live in less than a week — and you don't need to change your current accounting system. Revenue typically takes about two weeks. The only thing we need from you is a sample revenue statement so we can train the AI on your format.
We set up a Microsoft Teams channel or email channel for your team — whichever you prefer. You'll also get the founders' phone numbers for text messaging when you need a fast answer.
